When to Move Away from the Spreadsheet

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Written by Luke Tyler

Luke talks about Riselabs’ developments and ideas, as well as the latest innovations in tech grabbing our attention.

Spreadsheets are everywhere. However, not all are created equal.

Spreadsheets are commonplace in business. It’s no surprise – their capabilities are often perfectly geared to meeting the needs of the task at hand.

However, for more complex processes, issues can arise. These can range from user versioning through to formulas rejecting data. So, if you’re using spreadsheets regularly in your business, it’s worth considering the value of something that can save you time, money and resources. So, why move away from the spreadsheet?

Why Move away From the Spreadsheet?

  • Whilst spreadsheets have formulaic logic, changes made to the data that is supplied can cause issues. Whilst you could effectively generate code in order to work around it, this requires advanced level knowledge to push these changes. What’s more, this only offers a temporary solution- once a dataset changes, it’s likely that problems could occur again.
  • As a result, the staff time spent making ongoing fixes could be better spent creating a system that can autonomously handle data changes and respond accordingly.
  • Finally, a lack of versioning can cause confusion among multiple users populating a spreadsheet, so manual processes have to be implemented to circumvent this.

Ultimately, in any instance this is occurring, your business is losing time and money whilst not adopting a more efficient system.

What Does this Solve?

Leveraging the right tool prevents your staff members losing time on repetitive manual processes when these could be spent better elsewhere. The time recouped into your business can be significant; you can measure this yourself by using our Task Calculator.

The tool that’s right for your business removes the limitations you face with your spreadsheets. You can consolidate what you need into a system that fits with the way you need to work, meaning that tasks are easy to undertake, reporting is simple and adding new data doesn’t require hugely technical workarounds.

This is not a call to abandon the spreadsheet altogether, there’s impressive functionality when the task at hand is fit for purpose. However, sometimes it might be worth considering if there is simply a better option for your business in the longer term.

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